Silent Features of Administrative Office:

1) Office Automization:

College has purchased office automization software’s from IT SOFT Developer. This software is used in the daily working of the college office, which helps in to work smoothly, efficiently. The college office is well equipped the offices of Principal, Vice Principals, College Library, Computer Lab, Teachers common room, Reading Hall and are connected to the college office by LAN. Internet facility & Intercom facility in the office & college campus is one of the unique features of our college.

2)  General / Admission Section Facilities:

  • Bonafide certificates are issued within 10 to 15 minutes.
  • Transfer / Leaving certificates are issued with in 4 to 8 days.
  • Railway / Bus / ST / Air concessions are issued within 15 to 30 minutes.
  • Certification of true copies of documents is given immediately.
  • Transcripts are made available within an hour or two.
  • Computerized admission procedure is adopted since 2009-10 which helps college office to complete admission procedure of 120 students within 2 hours and to generate various types of reports such as …..
  1. Fee receipt
  2. Fee register
  3. Itemwise daily fee collection
  4. General Register
  5. Class wise & subject wise roll calls
  6. Residential addresses of students & guardians
  7. Classwise Gender / Categorywise admission status.
  8. Concession in Tuition, Admission, Gymkhana, Library fees at the time of admission to the wards of Economical Backward Class, Ex-Serviceman, Service personnel, Primary & Secondary School Teachers.
  9. Endowment Scholarships in cash are awarded to the meritorious students on annual day function.
  10. Issue Caste Validity proposals to government.


College has a licensed copy of Tally EPR. 9 version, Powers of Simplicity. These packages of accountings are used by us for day to day entries such as Receipts, Payments, Contra and Journal recordings are made and this helps us to generate following types of reports –

  1. Daily cash book
  2. Ledger
  3. Trial Balance
  4. Receipts and Payments A/c
  5. Income and Expenditure A/c
  6. Balance Sheet
  7. Bank Reconciliation
  8. Salary Grant Reconciliation


IT SOFT Developers & Microsoft Excel are used for payment of monthly Salary to the members of Teaching and Non- Teaching Staff. This helps us to generate following types of Reports.

  1. Monthly Salary Bill
    2. Bank Advice
  2. List of Deductions monthly and yearly made such as:
  3. Government Provident Fund. (Monthly subscription and Loan Recovery)
  4. Profession Tax
  5. Income Tax
  6. Monthly subscription and loan recovery of Employee Credit Co-op Credit Society
  7. Monthly subscription and credit recovery of Student Co-op consumer store.
  8. LIC Premiums
  9. GSLI Premiums
  10. Sevak Kalyan Nidhi
  11. Pay Slip
    5. Individual Yearly Salary Register
    6.  Form No. 16 (Certificate u/s203 of Income Tax Act 1961)
    7.  Form No. 24 (Annual return of salaries u/s 206 of I.T. Act 1961)
    8.  G.P.F. Yearly slips

5) Scholarship / Free ship Section:-

  • Concessions in fees are given to the students at the time of admission that belongs to SC/ST/DTNT/OBC/ SBC categories.
  • Payment of maintenance allowances are credited the saving bank accounts of students belonging to the SC/ ST/ DTNT/ OBC/ SBC categories.

6) Examination Section:-

  • Procedure of verification, accepting examination fees & preparation of statement of 120 students who have filled in their examination forms is completed within 2 hours.
  • Checking & acceptance of fees from students for verification of marks & revaluation of answer books is done within 10 minutes.
  • Distribution of mark sheets to 600/1200/1800 students is done with in 1 hour from the time of declaration of result.


7) Relation with the student’s community:-
The administrative staff is courteous by behavior and has maintained healthy relations with the student’s community.


8) Students involved in the office work:-

Those students who are needy and deserve encouragement are allowed to work in the college office under “Earn and Learn Scheme”